Westlands Community Church Privacy Notice

 

Last updated: 07.02.2026

 

1. Introduction

 

Westlands Community Church (“we”, “us”, “our”) is committed to protecting your privacy and will only use personal information in ways that are consistent with UK data protection law, including the UK General Data Protection Regulation (UK-GDPR) and the Data Protection Act 2018.

 

This Privacy Notice explains how we collect, use, share, protect, and retain your personal data, why we are allowed to use it, and your rights in relation to your personal data.

 

2. Who We Are

 

Westlands Community Church is a community church based at Westlands Community Centre, Meadow Walk, Droitwich WR9 9BF. We are the data controller for the personal data we process. This means we decide how and why your personal data is processed.

 

3. Personal Data We Collect

 

We may collect and process the following personal data when you interact with us:

• Name, address, phone number, email address

• Attendance and participation information

• Contact details submitted for newsletters or event invitations

• Information you provide for pastoral care or prayer requests

• Any other personal data you choose to share with us

• Records required for legal or safeguarding compliance (where applicable)

 

4. How We Use Your Personal Data

 

We use your personal data to:

• Communicate with you about church services, events, and community activities

• Provide pastoral care and support

• Manage our membership and contact lists

• Comply with legal and safeguarding obligations

• Process enquiries and respond to requests you make

• Operate our website and email communications effectively

 

5. Lawful Basis for Processing

 

We rely on one or more of the following legal bases to process your personal data:

• Your consent (e.g., newsletter subscriptions)

• Legitimate interests in administering church activities

• Compliance with legal obligations (e.g., safeguarding duties)

• Performance of a contract with you, where applicable

 

6. Sharing Your Data

 

We will not share your personal data with third parties except:

• With trusted service providers acting on our behalf (e.g., email platform providers)

• Where required by law (e.g., safeguarding referrals)

• With your explicit consent

• When we are legally obliged to share information with authorities

 

7. How Long We Keep Your Data

 

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, or as required by law. Retention periods vary depending on the type of data and lawful basis for processing.

 

8. Your Rights

 

Under UK data protection law you have rights in relation to your personal data, including:

• The right to access the personal data we hold about you

• The right to correct inaccurate data

• The right to request deletion of your data in some circumstances

• The right to restrict or object to our processing of your data

• The right to withdraw consent at any time (without affecting processing already carried out)

• The right to lodge a complaint with the Information Commissioner’s Office (ICO)

 

9. Website Cookies and Online Tracking

 

Our website may use cookies or similar technologies to improve your experience. You can manage your cookie preferences through your browser settings or our cookie notice (if displayed).

 

10. Changes to This Privacy Notice

 

We may update this Privacy Notice from time to time to reflect changes in our practices or legal requirements. Updates will be published on this website and notified where appropriate.

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For complaints about how we handle personal data, you also have the right to lodge a complaint with the UK Information Commissioner’s Office (ico.org.uk).